ICMPD - International Centre for Migration Policy Development
Operations Support Assistant
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- ab k.A.
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Operations Support Division
Annual net-base salary starting at EUR 27.084,00 as per increment 1 of the applicable grade and salary scale for the duty station.
Allowances and Benefits
Participation in the ICMPD Provident Fund, Health and Accident Insurance, six weeks’ annual leave and, where applicable, dependent’s allowance and mobility and mobility related allowances.
Duration of Assignment
Curriculum Vitae, Diploma, Motivation Letter
The Operations Support Assistant provides effective and efficient administrative, facility management and general office support. S/he works in close collaboration with the Operations Support Associate, the Operations Support Divisional Units and staff-at-large, ensuring consistency with comparable office and facility management activities across the organisation, in line with the standard administrative practices and operating procedures of ICMPD.
Support to Facility Management: Facility management plans implementation regularly monitored and maintenance schedules routinely checked and updated. Regular communication undertaken with relevant internal stakeholders in Regional/Field and Project offices on facility management plans and implementation, incorporating ICMPD’s site safety, emergency and health requirements. All aspects of space/infrastructure planning (e.g.: on-boarding of new employees, office space additions, changes to workstations etc.) actively supported. The work of the maintenance services, cleaning staff and other external service providers efficiently organised including regular expenditure monitoring. Facility management databases updated and maintained e.g. service providers and vendors mailing lists and asset tracking systems.
Support to Office and Materials Supplies Management. Effective administrative support provided to ensure proper office supplies management and inventory lists regularly updated with the timely recording of office supplies and general materials supplies. Replenishment organised and coordinated with respective Operations Support team members and timely distribution of office and general supplies ensured. Quotations collected for micro-purchases within the office petty cash threshold and invoices prepared accordingly.
Logistics and Administrative Support: Logistical arrangements efficiently undertaken for internal meetings and other events, by making arrangements with facilitators, caterers(as required) and hosts. Cost estimates calculated and notes of internal meetings accurately prepared. General administrative support and back-up provided to the Operations Support Associate, with ICMPD’s operational travel programme. Respective administrative support provided to the Global Security, Procurement and Grants and ICT Units, as required.
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