Contract and Facility Management Expert

Join Takeda as a Contract and Facility Management Expert to oversee facility operations at our new R&D site in Aspern Seestadt. In this critical role, you will support the control of the execution of contracts and collaborate with outsourced vendors through Takeda’s Integrated Facility Management (IFM) program, ensuring operational excellence, compliance, and alignment with organizational standards.

Key Responsibilities

• Oversee and ensure timely execution of outsourced vendor contract deliverables while meeting service obligations.
• Act as the point of contact for coordination, ensuring adherence to procurement, legal, and local regulatory requirements.
• Collaborate with our vendors and Takeda teams for budget control, managing purchase orders, invoice tracking, accruals, and financial aspects.
• Support the preparation and management of Master Services Agreements (MSAs) and Statements of Work (SOWs).
• Partner closely with the External Business Management team to align operational activities.
• Maintain compliance with Takeda’s policies, regulatory standards, and environmental, health, and safety (EHS) guidelines.
• Provide operational support, including managing R&D meeting schedules and setting up rooms via the TANGO system.
• Drive the successful establishment and efficient operations of the Aspern Seestadt R&D facility.

Qualifications & Skills

• Extensive experience in facility management, financial controls, and operational project coordination.
• Strong understanding of contracts, procurement processes, and compliance requirements.
• Excellent collaboration and team management skills, with a proven track record of successfully handling vendor relationships.
• Ability to ensure compliance with regulatory and organizational policies while delivering operational excellence.
• Proficient in German written and spoken and English (preferred)

This is a key operational role that requires exceptional expertise to manage the facility’s operational success and ensure seamless collaboration with Takeda’s partners and internal teams. Be a vital part of driving the success of our R&D facility. Apply now! 

What we offer you:

A competitive remuneration package with a minimum salary of € 5.598,85 gross per month (full-time, collective wage agreement for the chemical industry) - the actual salary is higher and depends on your professional experience and qualifications.

• Family-friendly company environment; support with parental leave, dad month, Bilingual company kindergarten
• Work@home depending on the position / department
• Commuting allowance or parking space (tax applicable) 
• Comprehensive training programs
• In-house job rotation program
• In-house Canteen with discounts or meal vouchers
• Works council (events, festivals, shopping vouchers, etc.)
• Employee Referral Program
• Employee Recognition Program
• Takeda Resource Groups
• Medical checkups
• Free vaccination program
• Fitness Center in I67
• Employee discounts 
• Employee Stock Purchase Plan
• Group accident insurance 

More About Us:

Takeda is a patient-focused, values-based, R&D-driven global biopharmaceutical company committed to bringing Better Health and a Brighter Future to people worldwide. Our passion and pursuit of potentially life-changing treatments for patients are deeply rooted in over 230 years of distinguished history in Japan.

Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.

Make History, Change Futures.

For over 240 years, Takeda’s propensity to evolve has driven the next generation of innovation. Today, the organization spans the globe—colleagues across business units and functions face challenges head-on to deliver on our vision. The omnipresent patient focus instills pride in personal contributions.

How we will support you:

Takeda is proud of its commitment to create a diverse workforce and to provide equal employment opportunities to all employees and applicants for employment without regard to ethnicity, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, or any other characteristic protected by law. If you are living with disabilities, chronic illness, or neurodiversity, please feel free to let us know so that we can provide you with appropriate support during the application process.