Junior Finance and Project Admin Officer

Position Announcement · February 2026
Junior Finance and Project Administration Officer
Full- or Part-Time Position in Vienna, 9th district

Are you interested in the financial and administrative management of innovative R&D projects? As part of a dynamic and interdisciplinary team, you will support EU-/FFG-funded research projects and work closely with international researchers and industry partners. This includes preparing and managing budgets, controlling expenditures, ensuring efficient resource use, providing financial reporting to funding agencies, managing human resources, organizing events, and optimizing office workflows.This is an ideal role for bachelor’s students or recent graduates with 0-2 years of experience who want to grow into international R&D project management and controlling.

YOUR TASKS

• Support financial management (annual cost plans, accounting, and controlling).
• Prepare and monitor EU & national R&D project budgets; track expenditures; report to funding agencies; ensure efficient use of resources.
• Support HR & office operations (timesheets, payroll data, purchasing, office admin, team events).
• Optional: Support communication and outreach (drafting website texts, social media posts, press materials) depending on your interests and skills.

YOUR PROFILE

• Completed or soon-to-be-completed bachelor’s degree in business administration or a related field (e.g., Controlling, Economics, Management).
• First practical experience (internships, student jobs of 0-2 years) in budget and resource planning, controlling and accounting principles.
• Strong analytical skills, attention to detail, and an accurate, reliable work style.
• Very good MS Office and/or Google Workspace skills, especially spreadsheets.
• Excellent English and very good German, both spoken and written.
• Proactive team player with a hands-on mentality who enjoys working independently and pragmatically.
• Nice to have: Experience in authoring web content or managing social media channels.

WHAT WE OFFER

• Full-time or part-time positions with a permanent contract.
• Structured onboarding and mentoring by senior project managers.
• Development towards a Project Finance & Administration Specialist and, over time, more autonomous project management responsibilities.
• Friendly, inclusive & international work environment in a modern office in Vienna’s 9th district.
• Commitment to sustainability in daily workflows (renewable energy, paid public transport ticket, etc.).
• Flexible work hours and a hybrid working model with up to three days/week home office.
• Salary based on qualifications and experience; for a candidate with a recently completed Bachelor’s degree, the annual gross salary is EUR 38,000 (38.5h/week), with a willingness to pay more depending on experience and skills.

ABOUT US & APPLICATION

webLyzard technology is an Austrian deep-tech SME focusing on visual media analytics and artificial intelligence. Storypact is a Viennese startup founded in 2023 that focuses on generative AI and content optimization technologies. The SMEs collaborate and share an attractive office in the heart of Vienna’s 9th district. We are equal opportunity employers and strongly encourage qualified women to apply. Please send your application (cover letter, CV, academic transcript) in English or German, preferably as a single PDF file (max. 8 MB), to careers@weblyzard.com..