Philanthropy Operations Officer

At the University of Vienna, almost 11,000 personalities work together towards answering the big questions of the future. Around 3,000 are responsible for a variety of administrative tasks and thus support excellent research and teaching. Are you looking for a meaningful professional position and work that positively impacts society, too? Do you like to organize and coordinate things? We are looking for a/an

Philanthropy Operations Officer

100 Rectorate Working hours: 40 | Collective bargaining agreement: §54 VwGr. IIIa Reference no.: 5420

The University of Vienna is internationally renowned for its excellence in teaching and research, and counts more than 7,500 academics from all disciplines. This breadth of expertise offers unique opportunities to address the complex challenges of modern society, to develop comprehensive new approaches, and educate the problem-solvers of tomorrow from a multidisciplinary perspective.

The Position:

As Philanthropy Operations Officer you will contribute to the onboarding of donors and sponsors in a significant way and facilitate the successful cultivation of donor, patron and benefactor relationships with the University of Vienna. The core of the role is the operational dimension of fundraising, philanthropy, communications, event management and finance. You will work collaboratively with several colleagues in different areas of the university.

Start date 01/07/26 or earlier. It is a fixed-term contract for six months, with the option for permanent employment.

Job Duties and Responsibilities:

To coordinate and optimize ERP, fundraising, accounting and related systems as super-user, including data integration across donor, payment and expert systems
To oversee end-to-end donor and sponsor processes (onboarding, mid- and back-office) and to manage the digital payment architecture for donations
To serve as key operational contact for sponsors and donors, ensuring accurate records, high service standards and long-term relationship support
To administer and further develop the University of Vienna’s foundations in cooperation with legal advisors, auditors, accountants, banks and supervisory authorities
To support grantmaking applications and processes from an operational perspective, including follow-up on related requirements
To ensure compliance with applicable laws and regulations, internal governance standards and data protection requirements (GDPR/DSGVO)
To contribute to special projects, meet agreed deadlines and targets, and provide operational support within the team as required

Your Profile:

Bachelor’s degree in a related field
Process-driven, creative and solution-oriented team player with strong interpersonal skills
Proven experience in identifying, developing and onboarding new sponsorship, partnership and fundraising opportunities, including prospect research
Strong relationship management skills with a focus on excellent donor and client experience
Solid understanding of basic financial processes and accurate tracking of fundraising activities
Confident communicator with advanced writing skills and the ability to persuasively present philanthropic initiatives
Technologically savvy, with experience in working with systems, databases and digital tools
Excellent English skills; additional languages are a plus

What we offer:

Work-life balance: You have flexible working hours and can also work remotely some of the time.
Inspiring working atmosphere: You are part of a dedicated team with a diverse background.
Good public transport connections: Your new workplace is easily accessible by public transpor-tation.
Internal further training: We offer you the opportunity to improve your skills on an ongoing basis. Choose from an extensive range of free courses.
Fair salary: The basic salary corresponds to the collective agreement for university employees according to § 54 VwGr. IIIa. € 2.759,2 gross on a full-time basis (14 times a year).
The actual salary will be determined on the basis of professional experience and qualifications. The gross salary covers all quantitative and qualitative services provided by the employee.
Benefits: The University of Vienna also offers you numerous benefits such as a company pen-sion fund, travel allowances, discounted IT (hardware and software), special rates for language courses at the University Language Center, advancement of women, diversity management and specific career advancement, inclusion, paternity month, flexible childcare, vacation care for children, preventive healthcare, vaccination campaigns and fitness offers (special rates for USI sports courses) as well as discounts for employees at various companies.
Equal opportunities for all: We welcome every additional/new personality to the team!

If this sounds like the right place, team and role for you, please do get in touch!

It’s that easy to apply:

With your CV and letter of motivation
Leaving Certificate of the last role you resigned from
Via our job portal / Apply now-button

If you have any content questions, please contact:

Markus Stadlmann

markus.stadlmann@univie.ac.at

We look forward to new personalities in our team!
The University of Vienna has an anti-discriminatory employment policy and attaches great importance to equal opportunities, the advancement of women and diversity. We place particular emphasis on enhancing women’s representation among the academic and general university staff, particularly in leadership roles, and therefore expressly encourage qualified women to apply. Given equal qualifications, preference will be given to female candidates.